Officers and members acting in executive positions in Registered Campus Organization(s) are responsible for the activities of their organization(s). Authorized signers are defined as members or officers who sign on behalf of the Registered Campus Organization and agree to be jointly or individually liable for all debts and obligations to the University incurred by their organization. Individual members or officers of campus organizations that are designated as Authorized Signers read and sign the Financial Responsibility policy and agree to comply.
What is the difference between being an officer and an authorized signer?
Every student organization is allowed up to four authorized signers. Authorized signers are the individuals that the Student Life & Leadership Office (Formerly the Office of the Dean of Students) recognizes as both financially responsible and liable for the actions of their organization. These four individuals have the ability to make facility reservations with Student Center & Event Services, the Bren Events Center, and the ARC. Only currently enrolled UCI students can be authorized signers for an organization, not alumni, off-campus advisors, faculty or staff.
An organization member does not have to be an officer to be an authorized signer. However, at least two of the four signers must be executive officers of the organization (i.e., President/Chair, Vice President/Co-Chair). Contact the Student Life & Leadership Office with any questions or for more information.
What if I need to be added as an authorized signer for my organization?
Only the executive authorized signers of an organization can add or remove other authorized signers. If you are not one of the Executive Authorized Signers of your group, you should contact one of them to go through the process of adding you as a signer to your organization.
What if I am an executive and want to add or remove an authorized signer for my organization?
If you are one of the executive authorized signers of your organization you can request to add or remove signers in person at the Student Life & Leadership Office or through e-mail. Please read through the steps below on what to include in your e-mail....
Every campus organization can have up to 4 authorized signers (this includes yourself and your other executive signer/officer, if you have one). In your e-mail you must include the following information for ALL signers you are adding and/or removing: 1) First/Last Name, 2) UCI E-mail, 3) Position/Title (if they have one)
Send this e-mail to firstname.lastname@example.org. The email needs to be sent through your UCI email address. Be sure to include your name along with the name of your organization, and your position/title in the organization. Once a signer has been added, the NEW signers will receive an e-mail with instructions on how to complete the process online.
**If requesting changes through e-mail please allow 3-5 business days to process your request.
ALL authorized signers are required to sign the online campus organizations policy agreements and take the COOL Orientation (for EACH organization you are a signer for) before they can make any room or space reservations with Student Center & Event Services.
You can download COPIES of the policy agreements below.
**Please note that these are ONLY copies, and as authorized signers you must agree to the policies ONLINE through the campus organization registration site.
Anti-Hazing Agreement (PDF)
Financial Responsibility Agreement (PDF)
Principles of Community (PDF)
Student Conduct Policies (PDF)
Campus Organizations Resources & Education Guide (PDF)