liability insurance for registered campus organization events

General Information:

The University of California has created an insurance program to cover Registered Campus Organizations (RCOs) for most on-campus events. Events covered by the policy are paid for by the University. However, RCOs are responsible for making sure their events are covered. Off-campus events are NOT covered by the University insurance policy and you are strongly encouraged to attain insurance for your events . The University has created an easy way for you to apply for insurance. **

Most activities sponsored by campus organizations like yours are "low-risk" and will be covered by the insurance policy that the University of California Office of the President (UCOP) will be paying for if you are a RCO with the Student Life & Leadership Office (Formerly the Office of the Dean of Students). Activities or events that are held off-campus or are deemed "high risk" will need to be registered and you will be given a quote on a premium that your organization has the option of purchasing. As you plan your event, it is essential that you make the appropriate insurance arrangements. If your organization is an affiliate member or local chapter of a regional or national organization, you may be able to attain insurance from them. Please contact your organization's regional or national office to see if they will cover your campus organization. If it is possible to attain insurance coverage from them, they must name the Regents of the University of California as additionally insured.

Please check the to see if the event type that you are planning to hold on campus is covered under the university's insurance policy. Student Center & Event Services will require a certificate of insurance before reserving space for your organization on campus.

APPLY FOR INSURANCE ONLINE!

Visit: http://uci.marshcampusconnexions.com/ for more information and to apply for event insurance and vendor insurance if you are planning on bringing vendors to campus.

Have your own insurance?

**Organizations are NOT restricted to utilizing the insurance program through UCOP for medium and high-risk events. If you have another carrier that you would like to work with, please feel free to do so.**

The University requires minimum of $1,000,000.00 per occurrence and $2,000,000.00 aggregate for comprehensive general liability and property damage covering activities for general use of University Properties.  Your organization must provide the reservation facility a Certificate of Insurance naming THE REGENTS OF THE UNIVERSITY OF CALIFORNIA as ADDITIONAL INSURED for medium and high-risk events.

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Waivers

If your event involves sports, physical activity, and/or will be held off-campus, ensure that each participant reads and signs a UC Voluntary Waiver. The PDF is editable, so make sure you add your organization and event information. Fields you should edit: 1) Campus Name (add "Irvine") 2) Name of Class or activity 3) Description of Class or Activity including date(s).

IMPORTANT: Organization Presidents should keep all waivers (general event waivers and event participant waivers for each event)
for at least TWO YEARS to meet the statute of limitations.

GENERAL Member Waiver (PDF Document) Event Participant Waiver (PDF Document) UCOP/Marsh insurance handout (PDF Document) Certificate of Insurance Example (PDF Document) Event Liability Insurance Application (PDF Document) Vendor Insurance Application (PDF Document) Event Liability Insurance handout (PDF Document) Campus Organizations Resources & Guide (PDF)